Outsourced Secretarial Support Services
Execute your administrative and planning duties with our expert and responsible virtual assistant secretary.
Velan, a leading provider of remote secretarial support solutions, specializes in data labeling and all essential data support needed to improve AI responses.
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19
Years in Business
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500+
Professionals
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100%
Data Security
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99%
Accuracy Achieved
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24/7
Availability
What are Secretarial Support Services?
Secretarial support services primarily offer exemplary administrative and scheduling support for companies and their executives. They handle necessary but tedious tasks with high productivity.
Our trained and experienced virtual secretary offers you the best and most responsible services to manage your daily tasks like calendar management, travel planning and booking and client communications.
Benefits of Outsourcing Secretarial Support Services
Hiring a remote secretarial service specialist from a reputable service provider offers you access to the perfect skillset and managerial capabilities.
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Reduce FTE Cost
No expenses on full-time employee hiring, training and other utilities costs.
Scalability
Immediate access to professionals. Services can be extended during peak business periods.
Work-Life Balance
Executives maintain a healthy work-life by offloading their routine tasks to a virtual PA.
Organized Work
They skillfully coordinate and organize tasks, documents and transactions.
Saves Time
They easily handle the challenges of a secretary with their experience, saving you time and money.
What types of Secretarial Support do our Specialists handle?
Velan is a leading provider of virtual assistant secretarial support services for our clients globally. We have a bench of pre-vetted and talented VAs to offer you responsible and reliable secretarial coverage.
Calendar Management
- VAs plan business meetings, travels, and mark personal breaks and no-meeting days.
- With appointment reminders, we keep you informed about upcoming events and meetings.
- Resolve scheduling conflicts caused due to double booking or over lapping of events.
Appointment Scheduling
- Our personal secretaries help in prior appointment setting, avoiding last-minute hurries.
- VAs handle end-to-end meeting coordination and remind participants in advance.
- Handling last-minute changes and meeting re-scheduling with responsive communication.
Travel Planning and Itinerary Preparation
- Complete travel planning and coordination, from selecting transportation to arranging accommodation.
- The hired remote secretaries manage flight bookings, hotel reservations, and detailed itineraries.
- Everything is done on time so that there is no hassle of a last-minute emergency.
Personal Assistance for Executives
- Our executive secretarial assistants offer dedicated support for senior-level executives.
- Handling and responding to executive calls, correspondence, and presentation materials.
- We take all the personal secretary tasks, freeing leaders to focus on core responsibilities.
Report Drafting and Presentations
- Our online secretary drafts reports and summarises them for a clear overview.
- We also create professional business presentations that communicate your idea and insights.
- Specialized in creating visual content and data presentation that helps you drive business growth.
Email and Communication Management
- We efficiently handle high-volume inboxes by email triage and prioritising important client queries.
- Sort queries by magnitude and respond at the right time. We manage all client communications.
- Track communication from all channels and maintain consistency in tone and branding.
Follow-Ups
- We track deadlines, team engagements, and business-related functions for accurate records.
- Our administrative virtual assistant tracks follow-ups to keep projects and meetings on schedule.
- Our team helps businesses maintain accountability and smooth workflow across the organization.
Stressed With Conflicting Schedules? Let Our Virtual Personal Assistants Help You
What are the Key Challenges in Secretarial Support Services?
Velan is a leading provider of virtual assistant secretarial support services for our clients globally. We have a bench of pre-vetted and talented VAs to offer you responsible and reliable secretarial coverage.
Cultural Values
Following clear communication guidelines. Need to have consistent terminology and routine relationship-building efforts.
QC Maintenance
Maintaining quality and accuracy in records, transactions, client interactions, and other secretarial works.
Leadership
Skills needed to control tasks and coordinate teams. Should have a strong presence of mind.
Benefits of Outsourcing Secretary Services to Velan
Global presence, No time zone restrictions, Instant hiring
We are one of the top virtual assistant service providers for businesses across the world.
Velan’s 19+ years of experience in offering outsourced secretarial services for various businesses allowed
us to deliver quality solutions. Our ISO 9001 and ISO 27001 (equivalent to SOC 2) certifications
strengthen
our commitment to quality and data security.
Experienced Professionals
Our VAs are highly skilled and trained to handle executive-level tasks in an efficient manner.
Pre-Vetted Team
Each candidate clears screening for culture, language and skills ensuring high-quality service.
100% Confidentiality
Your personal and business information stays safe with strict privacy rules.
Cost-Effective Solution
Save on taxes, benefits and office utilities needed for an in-house team.
Flexible Model
You can engage our VAs hourly, monthly or yearly depending on requirements.
Scalable Service
Our services adapt to your administrative requirements exactly when needed.
Searching for a Reliable Virtual PA? Connect with Our Qualified Experts
Who should Outsource Secretary Support Services?
What is Our Workflow and Delivery Process?
Consultation
We understand your workflow and routine procedures. Set a clear strategy to streamline them.
Setup & Onboarding
We assign qualified and trained VAs who can assist you in managing your tasks.
Task Assignment
A complete list of tasks is given to the VAs. They take responsibility immediately after onboarding.
Client Support
Our client help desk is available to answer your questions and concerns about working with a VA.
Feedback
We provide reports on the work done by our VAs and collect feedback to improve productivity.
Refining
We adjust our work plans and methods to improve performance and efficiency.
Get a Qualified and Efficient Virtual Secretary for Task Management
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Frequently Asked Questions
For choosing the perfect secretaries from a reliable service provider, you need to consider the following:
- Experience in the industry
- Positive client testimonials and satisfaction rate
- Reputation and credibility
- Data security assurance
- Scalability and flexibility in terms of team size and pricing
The fees for hired remote secretaries depend on their experience, working hours, and the tasks they need to perform. Velan offers affordable secretary services to our clients. We have flexible hiring options that suit your needs.
- Get assistance on an hourly/monthly/yearly basis
- Up to 70% cost reduction
- No tedious process of hiring and training an FTE
- Pre-vetted employees
Velan puts the utmost priority on quality processes and data safety. You can trust our service for data safety with the following:
- All secretaries sign a confidentiality agreement
- We follow strict data protection procedures
- All communications are end-to-end encrypted
- We have secured systems for data storage
- Multi-layer security and access controls
Get Started With secratarial Support Services
- Expert setup
- Dedicated secratarial Support Specialists
- Quick Turnaround
- 24/7 Support
- 100% Data Security
- 99% Accuracy