Outsourced Real Estate Virtual Assistant
Services

Email Management:

Read, sort, and reply to incoming emails on a priority basis to ensure fast response for client communications.

Calendar Management:

Our team coordinates calendars and schedules business meetings and calls with potential buyers and sellers.

Property Tours:

Arrange property visit tours, confirm slots, and communicate details with clients clearly. Following up on their presence at the booked slot.

Documents:

Prepare and finalize contracts and rent agreements. Our team handles transaction files and produces clear and accurate legal documents.

CRM Database Control:

Keep databases, follow-ups, and statuses updated on your CRM. We manage all aspects of lead generation, client coordination, and prospect handling.

Early Data Logging:

We capture core inputs such as client preferences, the property or disposal interests, and transaction status in advance.

Content Management:

We manage content creation, posting frequency, and ensure your listing reaches the righttarget audience.

Social Media Support:

Leveraging social media platforms, including Instagram, Facebook, X, and LinkedIn, we ensure visibility of your postings to a wide network of potential buyers and sellers.

Boost Listings:

Maximizing property reach for better exposure with clear descriptions and inviting photos for popular real estate websites, including MLS, Zillow, and Realtor.com.

Clear View:

We create true representations of your listings that reflect the property accurately and engage clients.

Total Design Assistance:

Our VAs offer full design support from flyer and social media image creation to promotional videos for property walk-throughs.

Other Deliverables:

We also design market-ready assets like banners, logos, images, and other promotional material using reliable video editing tools like Canva.

Lead Nurturing:

Our VAs filter cold leads and find prospects that match your business profile.

Targeted Outreach:

We collect contact information and initiate communication with them through targeted offers, improving the conversion rate.

Client Follow-Ups:

We maintain strong client relationships to ensure sustained business gains and long-term returns. Our real estate virtual assistants follow up periodically to maintain client connections.

Client identification:

Our VAs identify potential clients and reconnect with those who might have shown prior interest in some of your services.

Targeted Calling:

From handling calls to engage prospects to generating qualified leads, our team’s efforts complement a system of selling, improving conversion.

Property Complete Oversight:

Our VAs for property management handle all property transactions, from offers coming in to counteroffers going out. We follow and review timelines to ensure the availability of all required documents.

Efficient Paperwork:

Transaction coordinator VAs take care of all paperwork and arrangements for the timely completion of deals.

Escrow & Closing Coordination

It is sometimes extremely difficult to ensure that all the affected parties stick to the laid-down schedule. Our VAs monitor escrow deadlines, coordinate with inspectors, appraisers, as well as title companies, and guarantee closing readiness.

No communication gap:

Centralized tenant and contractor communications for maintenance issues, keeping everything organized.

Stress-free Management:

VAs ensure appointment bookings, repairs, and inspections are properly done on time and keep all related documents up to date.

Deadline Management:

Our VAs track all escrow timelines and coordinate with inspectors, appraisers, as well as the title companies to ensure the property is ready for closure.