With an Executive Virtual Assistant, you can save up to 8 hours every day. Want to Know how? Let’s Explore!
Behind every successful company is a critical person who the company cannot function without.
It’s an Executive Virtual Assistant!
What exactly are Virtual Executive Assistants?
A virtual assistant executive is a remote contractor who may assist you with mundane administrative duties, reducing your workload dramatically. Who works from home or remotely to provide administrative, technical, or creative (social) services to clients? Try closing the shop. An executive assistant’s annual compensation is roughly $54,000. If you’re wondering how to discover such a talented expert, “hiring a virtual assistant” is the answer
What Is the Role of an Executive Virtual Assistant?
Executive virtual assistants function the same way. That real office administrative assistants do. Your executive virtual assistant can now complete the task of working remotely from an office. You will not have to pay for sick days. Vacation days, or health insurance if you hire a virtual executive assistant.
Executive virtual assistants can operate from home or in a co-working location, depending on their preferences. All they need is access to your email. Company drives, and CRMs; can execute regular administrative duties from anywhere in the world. Virtual assistants have found their way. Into many mainstream businesses in recent years. With the advent of VoIP services, It is now possible to employ like Nextiva, 8×8, Skype, and Zoom. A virtual assistant that can answer your calls as well. With an executive virtual assistant. Trust is not an issue. All virtual executive assistants. You must sign an NDA. That your data is secure with your virtual assistant.
What exactly are Virtual Executive Assistants?
What Tasks Can an Executive Virtual Assistant Handle?
Executive virtual assistants have a diverse set of abilities that will benefit your company in a variety of ways. They are capable of doing all of the duties. Typically connected. The role of an administrative assistant among other things. Traditional secretarial work, website editing, SMS marketing, and social media marketing. customer service, data entry, and accounting (MYOB, QuickBooks). Other functions are all performed by virtual assistants. Let’s take a closer look at some of the various jobs that executive virtual assistants can handle.
Executive virtual assistants can collaborate. With a reputable web design company to handle significant chores related to creating and managing a strong online presence.
- Tired of losing critical communications. Take control by managing your email. Delegate that duty to your executive virtual assistant, and you will never again miss an important email.
- Managing your calendar – are you continually? overbooked and exhausted. Allow your virtual executive assistants to manage your calendar and ensure they don’t miss any appointments. Hiring such experts. Ensures that you have enough breathing.
- Managing data entry – entails keeping and managing your internal and external data. Allow your virtual executive assistant. To manage data organization. On more important tasks.
- Travel planning – your virtual executive assistant can locate the best airfare and accommodation rates. They may recommend. The best restaurants for the meeting. Even create an itinerary of significance.
- Executive virtual assistants can monitor projects, handle interactions across departments, and ensure they don’t miss any deadlines in project management.
- Maintain client communications – a healthy relationship with your clients is the cornerstone of any business’s success. Remote executive assistants can help you answer all of your clients’ questions efficiently and quickly.
- Assist with event planning – a virtual executive assistant cannot physically attend an event. With setting up party favors and finding the best caterers and venues.
- Internal office coordination: By keeping track of important assignments, tasks, and other matters, your executive virtual assistant may act as a bridge between you and other teams.
- Save meeting minutes: Keeping track of everything. Might be difficult.
- You can include your virtual executive assistant in these meetings or email recordings to them, and they can send you quick comments on crucial issues discussed.
- Create presentations – executive virtual assistants can assist you in staying ahead of the game by preparing accurate, thorough presentations.
- Research – by delivering in-depth research, virtual executive assistants may help you stay up to date with the newest advances in your field, keep up with market trends, and stay ahead of your competition.
- Making reservations – your virtual executive assistant may help you wow your clients by making reservations for your meetings at the best restaurants in town.
- Sending clients gifts – remote executive assistants can aid you in making significant clients feel special by sending them presents and letters on important dates.
- Assist with HR-related chores – Your virtual executive assistant can handle hiring tasks like sifting through resumes, conducting interviews, and shortlisting applicants.
- Preparing expense reports – by preparing weekly or monthly expense reports, remote executive assistants can aid you in better managing your business expenses.
How Do You Get Started with Your Virtual Executive Assistant?
Outline their expected duties, working hours, communication routes, and performance indicators.
Create SOPs: Creating standard operating procedures (SOPs) for your virtual executive assistant assists in ensuring the accurate and consistent execution of duties.
Give them access. To your calendar, email, and agile project management. Software and other relevant tools to make it easy for them. Quickly handle their obligations.
Prioritize regular communication: Use email, phone conversations, video chats, or messaging applications to establish regular channels of communication with your VA. That way, you’ll constantly be aware of any concerns that arise and how things are progressing.
Velan for the Best Executive Support!
Velan is emerging as a game changer in virtual executive assistant services. We provide a wide range of services to help business owners improve their work and productivity in the United States and beyond. We will tailor any freelance arrangement you sign to your specifications, ensuring that your exact needs are met. This enables you to concentrate. On their key capabilities.
Here, are just a few of the many reasons why you should work with us!
1. Cost
Every entrepreneur’s primary. The goal is to reduce expenses. Hiring a remote administrative assistant can help with both of these problems.
Hiring an in-house administrative virtual executive assistant might cost between $45,000 and $75,000 per year, depending on your required qualities and experience level. Add in other incentives like office space, infrastructure, and other perks, and you’re looking at a yearly salary of close to $100,000.
Hiring administrative executive assistants. A virtual assistance provider like Velan will only set you back $1799 a month. The actual hours worked—benefits, paid time off, and insurance are examples of extra costs.
2. Time
Hiring in-house is a time-consuming and complicated procedure. According to a survey. The Society of Human Resource Management (SHRM).
In a fast-paced work world, can you afford to wait that long to hire?
If you go with a virtual service provider. Like Velan, you may have a virtual assistant. We will handle the resume analysis as well. An interviewing for you, saving you time and effort.
3. Collaborate with global talent
One of the most difficult aspects of hiring in-house is that you are limited to employing people who live in the same city as your business. Regretfully, this may sometimes result. If a candidate is less qualified. you only hire them. You can hire an administrative executive. Assistants remotely based on talent, abilities, and qualifications. With geographical boundaries or set hours, you have access to a larger pool of talent.
4. Pre-trained and vetted virtual assistants
Did you realize that training an employee takes 50 hours per year?
Every minute matters and training and upskilling. are not always an option.
We screen and choose the top 1% of talent. Administrative executive assistants from virtual support services like Velan. We provide them. With over 70 skills and tools that they will use regularly.
5. With ease, scale up and down.
Work patterns in small firms can be exceedingly irregular. Others might have less work.
It can be dangerous to hire a full-time staff in certain situations. You have the option to scale up or reduce your job with executive virtual assistants. You are considering that more assistance is needed. The contract might be quickly terminated after the project is finished.
More advantages can be found in our blog, 6 Advantages of Hiring a Virtual Assistant.
6. 7Day trial period with a money-back guarantee
With our 7-day free trial and money-back guarantee, you can try us out risk-free! This allows you to get a feel for the work of our helpers without committing to anything long-term.
See for yourself how our Virtual assistant services may help your business expand for free.
What Virtual Executive Services Do Our Assistants Provide?
1. Communication and coordination
Our virtual executive assistants can easily manage all of your communication and coordination tasks. They can handle your email, set up meetings, manage your calendar, and ensure that any projects you are working on are completed on time and within budget.
2. Arrangements for Travel
Do you require assistance with all of your travel arrangements? Velan can provide you with a virtual executive assistant! They can assist you with obtaining visas. Other travel-related documentation. Accommodations, cars, and travel.
3. Organizing Your Calendar
Managing your calendar as a busy CEO may be a real pain. Velan’s skilled virtual EAs will keep you organized by monitoring your calendar, issuing reminders, and ensuring you never miss an essential meeting or function.
4. Answer Customer Questions
Our virtual executive assistants may handle consumer inquiries for you, providing timely and professional responses. Address client concerns. Guaranteeing that your clients are happy with your offerings.
Hire from Velan in three simple steps!
Are you convinced that administrative executive assistants can aid you? “How do I go about hiring one?” must naturally be your next idea.
Hiring Virtual Assistants from Velan is simple, with three simple steps.
Step 1: Determine which areas want assistance.
This is the most crucial aspect. Consider which areas of your company could benefit from a remote executive assistant. Customer service, administrative work, communication, or a combination of all of these things could be included.
Step 2: Request a free consultation.
All you have to do is sign up for a free consultation, and we’ll put you in touch with one of our client success managers. You can express your expectations and criteria below, which will aid us in matching you with suitable administrative executive assistants.
Step 3: Prepare to onboard your executive virtual assistant.
That’s all! Your virtual executive assistant is all set to go! We recommend working closely. spending the first few days with your VA. Train them on various processes. for them to get acquainted. With how things function in your firm.
Conclusion
spending, the first few days with your VA. A great asset for firms looking to improve the efficiency and productivity of their operations. They can handle a variety of activities, including calendar management, appointment scheduling, linking the CEO with other departments, and more.
Businesses may save money, gain access to experts in the industry, and get up and running quickly with customizable solutions for their specific needs by adopting a virtual assistant service like Velan. No matter how big your company is we offer customized services to meet your demands. Contact us immediately to set up a free consultation, or send an email to info@velan-virtualassistants.com. In workload, you could probably benefit from a virtual assistant. Whatever your field or level of experience. You might benefit from a virtual assistant. Increase productivity and preserve a positive work-life balance.
