With an Executive Virtual Assistant, you can save up to 8 hours every day. Want to Know how?   Let’s Explore!

Ultimate day light Time-Saving for Hiring an Executive Virtual Assistant
Jack Manu | March 28,2024

Behind every successful company is a critical person who the company cannot function without.

It’s an Executive Virtual Assistant!

What exactly are Virtual Executive Assistants?

A virtual assistant executive is a remote contractor who may assist you with mundane administrative duties, reducing your workload dramatically. A virtual assistant (also known as a virtual office assistant or remote assistant) is a professional who works from home or remotely to provide administrative, technical, or creative (social) services to clients. They are skilled, organized, and efficient workers who often have relevant qualifications and office experience. An executive assistant’s annual compensation is roughly $54,000. If you’re wondering how to discover such a talented expert, “hiring a virtual assistant” is the answer.

What Is the Role of an Executive Virtual Assistant?

Executive virtual assistants function in the same way that real office administrative assistants do. Any duty that formerly required an individual to work from an office can now be completed remotely by your executive virtual assistant. You will not have to pay for sick days, vacation days, or health insurance if you hire a virtual executive assistant.

Executive virtual assistants can operate from home or in a co-working location, depending on their preferences. All they need is access to your email, company drives, and CRMs; they can execute regular administrative duties from anywhere in the world. Virtual assistants have found their way into many mainstream businesses in recent years, and with the advent of VoIP services like Nextiva, 8×8, Skype, and Zoom, it is now possible to employ a virtual assistant that can answer your calls as well.

When dealing with an executive virtual assistant, trust is not an issue. At Velan, for example, all virtual executive assistants are required to sign an NDA before being assigned to a client, so you can be confident that your data is secure with your virtual assistant.

What Tasks Can an Executive Virtual Assistant Handle?

Executive virtual assistants have a diverse set of abilities that will benefit your company in a variety of ways. They are capable of doing all of the duties generally associated with the function of an administrative assistant, as well as others.

Traditional secretarial work, website editing, SMS marketing, social media marketing, customer service, data entry, accounting (MYOB, QuickBooks), and other functions are all performed by virtual assistants. Let’s take a closer look at some of the various jobs that executive virtual assistants can handle. When it comes to developing and maintaining a solid online presence, executive virtual assistants can work with a professional web design firm to undertake important tasks.

  1. Managing your email – are you tired of losing critical communications due to a congested inbox? Delegate that duty to your executive virtual assistant, and you will never again miss an important email.
  2. Managing your calendar – are you continually overbooked and exhausted as a result of cramming too many events and meetings into a single day? Allow your virtual executive assistants to manage your calendar and ensure no appointments are missed. Hiring such experts ensures that you have enough breathing room before each encounter.
  3. Managing data entry – entails keeping and managing your internal and external data. It is, however, time demanding. Allow your virtual executive assistant to manage data organization while you concentrate on more important tasks.
  4. Travel planning – your virtual executive assistant can locate the best airfare and accommodation rates. Furthermore, they may recommend the best restaurants for meetings and even create an itinerary of significant places to see when you travel.
  5. Project management -executive virtual assistants can monitor projects, handle interactions across departments, and ensure no deadlines are missed.
  6. Maintain client communications – a healthy relationship with your clients is the cornerstone of any business’s success. Remote executive assistants can help you answer all of your clients’ questions efficiently and quickly.
  7. Assist with event planning – a virtual executive assistant cannot physically attend an event. They can, however, assist in booking the location, locating the best caterers, and organizing party favors.
  8. Internal office coordination – your executive virtual assistant can serve as a liaison between you and other teams, following up on crucial tasks, assignments, and other issues.
  9. Keep meeting minutes – with so many meetings to attend throughout the day, it can be tough to keep track of everything. You can include your virtual executive assistant in these meetings or email recordings to them, and they can send you quick comments on crucial issues discussed.
  10. Create presentations – executive virtual assistants can assist you in staying ahead of the game by preparing accurate, thorough presentations.
  11. Research – by delivering in-depth research, virtual executive assistants may help you stay up to date with the newest advances in your field, keep up with market trends, and stay ahead of your competition.
  12. Making reservations – your virtual executive assistant may help you wow your clients by making reservations for your meetings at the best restaurants in town.
  13. Sending clients gifts – remote executive assistants can aid you in making significant clients feel special by sending them presents and letters on important dates.
  14. Assist with HR-related chores – Your virtual executive assistant can handle hiring tasks like sifting through resumes, conducting interviews, and shortlisting applicants.
  15. Preparing expense reports – by preparing weekly or monthly expense reports, remote executive assistants can aid you in better managing your business expenses.

How Do You Get Started with Your Virtual Executive Assistant?

Outline what they are expected to do, their working hours, communication routes, and performance indicators.

Create SOPs: Creating standard operating procedures (SOPs) for your virtual executive assistant will assist in ensuring that duties are executed accurately and consistently.

Allow them access to your email, calendar, agile project management tools, and other relevant resources so that they can manage their responsibilities swiftly and simply.

Prioritize regular communication: Use email, phone conversations, video chats, or messaging applications to establish regular channels of communication with your VA. That way, you’ll constantly be aware of any concerns that arise and how things are progressing.

Velan for the Best Executive Support!

Velan is emerging as a game changer in virtual executive assistant services. We provide a wide range of services to help business owners improve their work and productivity in the United States and beyond. Any freelance arrangement you sign will be tailored to your specifications, ensuring that your exact needs are met.

We supply cost-effective, pre-trained, and thoroughly vetted specialists with exceptional technical and soft skills. This enables you to concentrate on their key capabilities while expanding their activities.

Here, are just a few of the many reasons why you should work with us!

1. Cost

Every entrepreneur’s primary goal is to reduce expenses while increasing efficiency. Hiring a remote administrative assistant can help with both of these problems.

Hiring an in-house administrative virtual executive assistant might cost between $45,000 and $75,000 per year, depending on your required qualities and experience level. Add in other incentives like office space, infrastructure, and other perks, and you’re looking at a yearly salary of close to $100,000.

Hiring administrative executive assistants from a virtual help firm like Velan, on the other hand, will only cost you $1799 per month. This is because you only pay for the hours worked and not for additional expenses like benefits, paid time off, or insurance.

2. Time

Hiring in-house is a time-consuming and complicated procedure. According to a survey by the Society of Human Resource Management (SHRM), the hiring process can last up to 36 days.

In a fast-paced work world, can you afford to wait that long to hire?

You may have a virtual assistant ready to work in less than 24 hours if you choose a virtual service provider like Velan. Furthermore, you will not have to spend time analyzing resumes and interviewing people because we will do it for you.

3. Collaborate with global talent

One of the most difficult aspects of hiring in-house is that you are limited to employing people who live in the same city as your business. Unfortunately, this can occasionally lead to you accepting less competent candidates simply because they reside close. You can recruit administrative executive assistants remotely solely based on talent, abilities, and qualifications. Because you are not constrained by geographical boundaries or set hours, you have access to a larger pool of talent.

4. Pre-trained and vetted virtual assistants

Did you realize that training an employee takes 50 hours per year?

When you own a small business, every minute matters and training and upskilling are not always an option.

When you hire administrative executive assistants from a virtual help service like Velan, you are getting just the top 1% of talent, whom we have personally vetted and selected. We also train them and teach them over 70 skills and tools that they will utilize daily.

5. With ease, scale up and down.

Work patterns in small firms can be exceedingly irregular. Some months may be hectic, while others may be light on work.

Hiring a full-time employee in such circumstances can be risky.

However, based on your business demands, you can scale up or down with executive virtual assistants. When the workload is high, bring on more assistance. Because there are no long-term pledges or commitments, you can quickly end the contract once the project is completed.

More advantages can be found in our blog, 6 Advantages of Hiring a Virtual Assistant.

6. 7Day trial period with a money-back guarantee

With our 7-day free trial and money-back guarantee, you can try us out risk-free! This allows you to get a feel for the work of our helpers without committing to anything long-term.

See for yourself how our Virtual assistant services may help your business expand for free.

What Virtual Executive Services Do Our Assistants Provide?

1. Communication and coordination

Our virtual executive assistants can easily manage all of your communication and coordination tasks. They can handle your email, set up meetings, manage your calendar, and ensure that any projects you are working on are completed on time and within budget.

2. Arrangements for Travel

Do you require assistance with all of your travel arrangements? Velan can provide you with a virtual executive assistant! They can help you book flights, hotels, and rental vehicles, as well as obtain visas and other travel paperwork.

3. Organizing Your Calendar

Managing your calendar as a busy CEO may be a real pain. But not any longer! Velan’s skilled virtual EAs will keep you organized by monitoring your calendar, issuing reminders, and ensuring you never miss an essential meeting or function.

4. Answer Customer Questions

Our virtual executive assistants may handle consumer inquiries for you, providing timely and professional responses. They may also promptly solve customer problems, ensuring that your consumers are satisfied with your services.

Hire from Velan in three simple steps!

Are you convinced that administrative executive assistants can aid you? Then, of course, your next thought must be, “How do I go about hiring one?”

Hiring Virtual Assistants from Velan is simple, with three simple steps.

Step 1: Determine which areas want assistance.

This is the most crucial aspect. Consider which areas of your company could benefit from a remote executive assistant. Customer service, administrative work, communication, or a combination of all of these things could be included.

Step 2: Request a free consultation.

All you have to do is sign up for a free consultation, and we’ll put you in touch with one of our client success managers. You can express your expectations and criteria below, which will aid us in matching you with suitable administrative executive assistants.

Step 3: Prepare to onboard your executive virtual assistant.

That’s all! Your virtual executive assistant is all set to go! We recommend working closely with your VA during the first few days and training them on various processes so they can become familiar with how things function in your firm.


To summarize, virtual executive assistants are a great asset for firms looking to improve the efficiency and productivity of their operations. They can handle a variety of activities, including calendar management, appointment scheduling, linking the CEO with other departments, and more.

Businesses may save money, gain access to experts in the industry, and get up and running quickly with customizable solutions for their specific needs by adopting a virtual assistant service like Velan. We provide personalized services to match your needs, regardless of the size of your company. Contact us immediately to set up a free consultation, or send an email to [email protected]. In workload, you could probably benefit from a virtual assistant. A virtual assistant can help you improve your productivity and maintain a healthy work-life balance, regardless of your industry or background.

Jack Manu

Jack Manu

Outsourcing Consultant

About the Author:

Jack Manu, an outsourcing consultant at Velan, has more than a decade of experience in assisting real estate companies and real estate agents to improve the operational efficiency. He has been helping real estate agents including many REMAX agents to focus on their core business by offering transaction & listing coordinator services, accounting service and social media marketing assistance.

Author can be reached at [email protected]